Privacy Policy

Keystone Strategic Sourcing Consulting – Privacy Policy
1. Introduction
Keystone Strategic Sourcing Consulting (Pty) Ltd (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal information. This policy explains how we collect, use, share, secure, transfer, and retain personal data consistent with the requirements of the Protection of Personal Information Act (Act No. 4 of 2013) (“POPIA”) 

2. Information Officer
Our appointed Information Officer ensures our POPIA compliance. Contact details:

Name: William Bell
Email: [billy@keystonessc.co.za]
Address: 15 Hluhluwe Road Paulshof Gauteng 2191
3. Personal Information We Collect
We collect information directly and automatically via our website and interactions, including:

Examples
Identifiers & Contact
Name, email, phone, company details (collected via contact forms)
Correspondence Records
Email/chat logs, enquiry history
Online Usage Data
IP address, browser type, session timestamps, cookies
 
4. Purposes of Processing
We process your information for the following legitimate business reasons:

To respond to enquiries and manage services (contract performance)
To send updates or marketing (with consent)
To improve our website and services (legitimate interest)
To meet legal and regulatory obligations

5. Legal Grounds for Processing
As per POPIA:

Consent
Contract performance
Legal obligation
Legitimate interest 

6. Data Sharing and Disclosure
We may share data with:

Service providers under contract
Legal or regulatory bodies as required
Affiliated advisors or partners, under confidentiality agreements
We do not sell or lease personal information.

7. Cookies & Tracking Technologies
We use cookies to enhance user experience and gather analytical data. You may opt-out via your browser settings or our website prompts.

8. Cross‑Border Transfers
Your data might be processed or stored outside South Africa only in compliance with POPIA’s safeguards for international transfers.

9. Data Retention
Data is kept only as long as needed or as legally required. Thereafter it is securely destroyed or anonymized.

10. Security Measures
We have implemented appropriate technical and organizational safeguards to prevent unauthorized access, loss, or alteration of personal data.

11. Your Rights Under POPIA
You are entitled to:

Access your personal information
Correct or delete it
Withdraw consent
Object to processing
Request data portability
Lodge a complaint with our Information Officer or the South African Information Regulator

12. Updates to This Policy
We may update this policy to reflect changes in our practices or legal requirements. The effective date will be updated accordingly.

➤ Effective Date: 9 June 2025
➤ Contact Information:
For any questions or requests related to this policy or your personal data:

Information Officer: William Bell
Email: [billy@keystonessc.co.za]


This privacy policy gives your clients and website users clear guidance on how Keystone SSC handles their personal data in compliance with POPIA. Let me know if you'd like reference to cookies, specific third-party integrations, or other additional clauses!